Deleting Incorrectly Created and Unused Project Definitions

Deleting Incorrectly Created and Unused Project Definitions and WBS Elements - 1 - This tutorial will step you through how to delete: 1) A Project Definition 2) A WBS Element 3) WBS Elements in a Hierarchy After creating a Project Definition or WBS Element, you may discover that it was created incorrectly or it is not needed at all. In order to delete a Project Definition or WBS Element, it must be: 1) Unused (No FI postings) - The Project Definition or WBS Element can have no existing purchase orders, purchase requisitions, AP invoices, revenue deposits, etc. If there is uncertainty as to whether a Project Definition or WBS Element has been used, transactions CJI3 (Display Project Actual Line Items) and CJI5 (Display Project Commitment Line Items) may be executed for verification. 2) The system status must be set as CRTD, REL, TECO, or CLSD. * Deletion can only be performed by end-users with roles Z:FI0019 (Agency Project Accounting) or Z:FI0020(Agency Project Accounting Specialist) Deleting Incorrectly Created and Unused Project Definitions and WBS Elements - 2 - Deleting a Project Definition Deleting a Project Definition will also delete any WBS Elements created with it. Using Transaction CJ02 (Change Project: Initial Screen), enter the Project Definition in the Project Def. field box and click on the Project Definition icon. Project Definition icon Deleting Incorrectly Created and Unused Project Definitions and WBS Elements - 3 - The Project Definition Master Data will appear. Deleting Incorrectly Created and Unused Project Definitions and WBS Elements - 4 - To delete a project definition, select ‘Edit’ in the SAP menu. Choose ‘Object’ and then ‘Delete’. Deleting Incorrectly Created and Unused Project Definitions and WBS Elements - 5 - A dialog box will appear asking “Do you really want to delete the project?” Click the “Yes” box if you want to delete the project definition. Click the “No” box if this is not the project definition that needs to be deleted. Deleting Incorrectly Created and Unused Project Definitions and WBS Elements - 6 - You will receive a message at the bottom of the screen “Project...

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